Outsource Your Minute-Taking
Yes, you got it right: outsource your minute-taking to someone who is capable. Outsource to someone who understands the value of these meetings, and what these meetings mean to the growth and development of your business. Meetings are important part of your business.
People don’t hold meetings just to waste each other’s time. Meetings are made to achieve something important and thus, everything should be properly recorded during these important gatherings. You may have a sharp memory but really, it’s better to be safe than to be sorry. Recording everything can help you have a handy reference when a question, or conflict arises in the future.
Although you can ask someone from the office to take minutes of the meeting, but is your temporary minute-taker efficient enough? Can he keep up with the details of the meetings? Does he even understand what the meeting is really about? Minute-taking requires skills because it takes comprehension and accuracy to create a good minute of a meeting. And if your in-house minute-taker focuses on taking notes, he may have nothing to contribute or say during the entire meeting. Even having your Personal Assistant (PA) take the notes doesn’t mean that she can have her full attention on the meeting. She has other things to accomplish that day and might view the task as something peripheral.
If you decide to outsource your minute-taking to a professional, there are advantages. Professionals are fast typists and they are motivated professionals devoted to just one task – and that is to take notes and minutes of the meetings. When you outsource your minutes to a professional, you can just sit down and focus your attention on the meeting. You don’t have to worry about jotting notes or minutes of the meeting because you have someone, a professional, who can do it for you.
Outsourcing nowadays is no longer limited to telemarketing and sales. In fact, there are a lot of tasks that you can outsource to a professional outsourcing provider. You can outsource minute-taking; lead generation; accounting and bookkeeping; sales; customer service; online marketing; and other administrative tasks such as spreadsheet management and research and reporting.
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Hello, I’m searching google and found your blog nice post. Mabuhay Sikat ang Pinoy!
Minutes are most definitely an important enough aspect of a meeting to justify outsourcing if need be, and should generally be taken seriously in proportion to the collective time cost that goes into conducting one and the collaborative benefits of a successful, enduring meeting.
You are certainly right that the attitude needs to be that “you may have a sharp memory but really, it’s better to be safe than to be sorry.” Moreover, having a comprehensive record of the details behind action items that might otherwise be forgotten prevents the time communicating back and forth determining after the fact what exactly was discussed during the meeting.
I found Joanna Gutmann’s “Taking Minutes of Meetings” to be a particularly useful resource chronicling the value of this important craft.